Thank you for applying for a job with Svanehøj!

As part of our recruitment process, Svanehøj Group A/S and its affiliated companies (”Svanehøj”, “we”, “us” or “our”) will process your personal data, as set out in this privacy policy. Svanehøj is data controller for the processing of the personal data collected as part of our recruitment procedure.

In order to evaluate your application, we will process the personal data, which you have disclosed in your job application and CV as well as any attachments. We will also evaluate your performance and competencies during potential interviews. The legal basis for our processing of your personal data is your application for execution of an employment contract with Svanehøj, cf. Article 6(1)(b) of the General Data Protection Regulation (“GDPR”) and our legitimate interest in processing the information you have given us, cf. Article 6(1)(f) of the GDPR.

Further, we might search the internet for relevant and available information, including content from social media. We will typically search for information regarding your previous jobs, activities, competencies, performance, as well as your general appearance. The processing is based on Article 6(1)(f) of the GDPR as we have a legitimate interest in processing the information to assess whether you have a profile that fits our company and the specific position.

If the job position requires you to complete personality tests or similar you will be informed hereof when we have processed your application. The results of such tests will be treated confidentially but will be included in our evaluation of your application. Our legal basis for such processing of personal data is Article 6(1)(b) of the GDPR.

We may also request that you provide us with a copy of your criminal record depending on the position for which you are applying. Such information will also be treated confidentially. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is Article 6(1)(a) of the GDPR.

As part of our evaluation of you and your application, we may wish to take references from your previous and/or current employers. We will only take up references from persons you have explicitly stated in your job application or have informed us of. Our legal basis for such processing is Article 6(1)(f) of the GDPR or if you have consented hereto in accordance with Article 6(1)(a) of the GDPR.

If the position in question involves financial responsibilities (e.g. bookkeeping or accounting), we might – after a concrete assessment – collect information about your credit information and rating. Our legal basis for such processing of personal data is Article 6(1)(f) of the GDPR.

We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, health, etc. in your application. In the unlikely event that a certain health condition is required for the ability to perform the duties related to the position in question, we might – after a concrete assessment – request health information from you. In such case we will ask for your consent, whereas our legal basis for such processing of personal data is Article 6(1)(a) and Article 9(2)(a) of the GDPR.

If you are offered a position with Svanehøj, your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.

If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of 6 months following our rejection, unless you have provided your consent to the storage hereof for a longer period.

Your personal data may be made available to third parties when providing relevant services to Svanehøj or by other means process personal data on behalf of Svanehøj such as service and hosting providers. Such service providers will only process the personal data on basis of a data processor agreement and in accordance with our instructions.

If your personal data is transferred to data processors which are established in countries outside the EU/EEA, that do not ensure an adequate level of data protection, such transfer will be based on the EU Commission’s standard contractual clauses.

Any consent that you may have provided during the recruitment procedure may be withdrawn at any time. The withdrawal of your consent will affect the future processing of your personal data but will not affect the lawfulness of processing based on consent before its withdrawal. If you wish to withdraw a consent, you may contact us as stated below. You have a right of access to the personal data processed about you, subject to certain statutory exceptions. Furthermore, you have the right to object to the processing and request restriction of the processing of your personal data. In addition, you also have the right to request rectification, including completion if necessary or that your personal data is deleted subject to certain exceptions.

In certain situations, you may also request that we provide you with a copy of your personal data in a structured, commonly used and machine-readable format and request us to transmit such personal data which you have provided us with to another data controller.

If you want to exercise any of your rights, if you have any questions regarding this privacy policy or the processing of your personal data, please contact us.

The data controller is the company in which you seek employment, whereas you may find the company information in the application material.

For job applicants in Denmark, the following legal entity is data controller for the processing of your personal data:

Svanehøj Danmark A/S
Reg-no. 25895010
Fabriksvej 6
9230Svenstrup J
Denmark

If you have any complaints regarding the processing of your personal data, please contact us at security@svanehoj.com. You may also file a complaint with the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby, phone no. 33 19 32 00, email dt@datatilsynet.dk.